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Purchasing Coordinator

Responsibilities:

  • Provide procurement support to the Marketing Org domestically and internationally by researching SOWs, advising on next steps, and communicating with suppliers.
  • Create purchase requisitions and purchase orders in Oracle for the Marketing Org, follow up with requestors to ensure all needed paperwork is in place for approval. Push approvals through as required.
  • Work cross functionally with stakeholders for the Artist in Residence Program both domestically and internationally. Assist with setting up all onboarding, paperwork, and payment.
  • Work with Marketing Org managers to ensure completion of Statement of Work documents for all suppliers.
  • Review and close out exhausted/completed purchase orders on a monthly basis.
  • Continually institute best practices to bridge the business users’ needs/objectives while complying with AP, Legal/Sourcing and Procurement requirements/controls.
  • Work with Purchasing, AP, and Finance teams to create and fine tune processes for the organization.
  • Onboard new suppliers into the Facebook system by guiding them through the process and being their point of contact.
  • Miscellaneous administrative support; ad hoc projects, expense reports.
  • Conceptualize and manage training the Marketing Org on procurement to payment training.
  • Partner with the Finance team to ensure each PO has available budget, follows accurate accounting, and is correctly tied to the most appropriate project code

Skills

  • Advanced Excel user, Outlook
  • Excellent written and verbal communication skills. Ability to work and communicate effectively and succinctly with people at all levels
  • Minimum 2 years purchasing or database management experience
  • Must have a high level of professionalism and integrity with the ability to work with confidential information
  • Highly motivated team player that can work well under pressure
  • Ability to thrive in a fast-paced environment with minimal supervision

Education

BA/BS strongly preferred

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